A complete digital platform purpose-built for LGU veterinary offices to manage pet registration, vaccination tracking, impoundment operations, tag fee collection, and public citizen access — in one unified system.
From pet owner registration to vaccination tracking, impoundment operations, and AI-powered insights — a unified system that replaces fragmented manual processes with streamlined digital workflows.
Complete directory of all registered pet owners in the LGU. Unique owner number per registrant (PO-YYYY-XXXXX), barangay assignment, owner type classification, citizen self-service portal linking, and full audit trail on every record change.
Register dogs, cats, and other animals with complete biometric profiles. Species, breed, sex, date of birth, weight, color, microchip number, auto-generated tag numbers (TAG-YYYY-XXXXX), tag expiry tracking, pet photo upload with AI breed detection, and neutered/spayed status.
Track every vaccination administered with reminders for due dates. Vaccine name, type, batch/lot number, administering veterinarian and clinic, next due date with overdue status alerts, AI-suggested vaccination schedules per species and breed, and certificate storage.
Full lifecycle management for impounded animals — registered pets and unidentified strays. Unique impoundment numbers (IMP-YYYY-XXXXX), AI stray-to-pet matching, status tracking (Active, Released, Adopted, Euthanized), and impoundment fee recording.
Record official receipts for tag registration and renewal fees. Link payments to specific pet and owner records, official receipt (OR) number recording, amount and collection timestamps, officer tracking, and exportable collection summary reports.
Data-driven insights for planning and compliance reporting. Live KPI dashboard covering pets, vaccination compliance, and impoundments. CSV export with species, status, and date filters. AI-generated executive narrative summaries and barangay-level breakdowns.
Upload a pet photo and AI automatically identifies the species, breed, estimated age, color, and sex — pre-filling the registration form instantly. Reduces data entry time from minutes to seconds for every new registration.
When processing an unidentified stray, AI scans the registered pet database and surfaces the top matching animals — helping officers reunite pets with owners faster and reducing shelter costs.
Staff have an AI chat assistant for data queries in natural language. Citizens can chat with a public-facing bot for FAQs, registration steps, and pet lookup guidance. AI also generates dashboard insights and executive report narratives.
Citizens can look up any registered pet by tag number or owner name, register a new pet owner account, view their own pets' vaccination history, and chat with the AI assistant — all from any device, 24/7, without visiting the office.
Every create, update, and delete action is logged with the user, timestamp, old values, and new values. All login events (success and failure) are recorded with IP address for compliance and incident investigation.
LGU-specific settings including name, official name, local language name, and logo are configured in one place without code changes. Deployable for any Philippine city or municipality with full customization.
Enterprise features designed for accuracy, compliance, and seamless daily operations across the entire veterinary office.
Owner numbers, tag numbers, and impoundment numbers are generated automatically with year and sequence (e.g. PO-2026-00001).
Upload a pet photo and AI identifies species, breed, age, color, and sex — pre-filling registration forms instantly.
When processing unidentified strays, AI scans the registry and surfaces top matching animals to reunite pets with owners.
Automatically identifies pets with overdue or upcoming vaccinations and surfaces them on the dashboard for follow-up.
Based on species, breed, and age, AI recommends an optimized vaccination schedule with next dose timing.
Optional microchip number and implantation date stored per pet, with duplicate detection to prevent double registration.
Every pet owner is linked to a specific barangay, enabling geographic breakdowns for planning and compliance reporting.
AI narrates current trends in vaccination compliance, impoundment rates, and registration activity in plain language.
One click generates executive-level written summaries ready for official documents, council presentations, or inspections.
Eight distinct roles from Super Admin to Public User, each with tailored menu visibility and permissions.
Any filtered data set — pets by species, status, or barangay — can be exported to CSV for analysis or official submissions.
Every action is logged with user, timestamp, old/new values, and login events with IP address for full compliance.
In-app notifications alert staff to pending actions — expiring tags, overdue vaccines, new impoundments — on every page.
Staff portal and public portal are fully responsive — usable on desktop, tablet, and mobile without separate apps.
LGU name, official name, local language name, and logo are configured in one place without code changes.
Each role has tailored access to exactly the modules and data they need — nothing more, nothing less. Every action is logged with a complete audit trail.
Full system access including user management, all modules, reports, and audit logs.
All operational modules — owners, pets, vaccinations, impoundment, fees, and reports.
Vaccination records management and read access to pet profiles.
Create and edit pet owner records and pet registrations.
Tag fee collection and payment receipt recording only.
Impoundment operations — intake, status updates, and release processing.
Read-only dashboard and reports access — no data modification.
Citizen portal — own pet records, vaccination history, and AI chatbot access.
AI auto-fills breed, species, and color from a photo. Staff spend seconds — not minutes — per registration.
Unique tag numbers, microchip tracking, and duplicate detection eliminate double registrations and data errors.
Citizens look up records and register online. The public portal handles routine queries 24/7 without staff involvement.
Role-based access, encrypted sessions, CSRF protection, and complete audit logs meet government data standards.
AI-generated narrative summaries and live KPI dashboards give officials the insight needed for budget planning and policy.
AI stray matching reunites impounded animals with owners faster, reducing shelter costs and improving community relations.
Schedule a live demonstration and see how Pet Portal can transform your LGU's pet registration, vaccination tracking, and impoundment management.
Request a Demo